Women’s Running Series Nashville | Frequently Asked Questions
Days til race day on Sep 27, 20147
REGISTRATION/ PACKET PICKUP/ EXPO
Registration Confirmation- How do I Know if I am Registered?
You can confirm your registration by signing into your raceit.com account and viewing your current registrations. If you do not have a Race It account, please visit www.womensrunning.com/series , select the event/city of interest and then click on the left hand side of the page "Confirm Registration" button. Please allow 4-6 weeks for processing of entry forms if you registered by paper entry form.
Please Note: Final confirmation/information will be emailed to participants within 2 weeks before the event.
What if I did not Receive a Confirmation Sheet?
You will be able to download your confirmation sheet from the race website within 2 weeks before the event. Please bring a printout of your confirmation sheet and a photo I.D. to the Expotique to pick up your race number and other items. Confirmation sheets are mandatory in order to claim your race number.
What Do I Do if I Cannot Participate Once I Have Registered?
Entry fees are NON-REFUNDABLE and entries are NON-TRANSFERABLE. Sorry, no exceptions. Once we receive and accept your entry, you will not receive a refund if you cannot participate. You may not give or sell your number to anyone else. You also may not transfer your application to the following year or another Competitor Group event.
If you registered and are unable to participate in the race, we will be happy to mail your participant T-shirt to you. Please fill out and submit the Cancellation/T-shirt Request Form. T-shirt Request Forms will be accepted up to 30 days after the event. Participant T-shirts will be mailed approximately 4-6 weeks after the event.
Can I Change My Mind About Which Distance to Run?
Please contact us before the event deadline in order to downgrade your registration. Please provide your request along with your first name, last name, new predicted finish time and mailing address that you registered with.
To upgrade from the 5K to the Half Marathon, simply email this request along with your first name, last name and mailing address registered with, and your new predicted finish time to Customer Service. The early upgrade fee is $10 plus the cost difference between the current Half Marathon fee and the fee that was paid at the time of the original registration. (processing fee is not used in calculating price difference).
After the event deadline you will need to pay an upgrade fee at the Expo. Please pick up your 5K race number and proceed to the Solutions; table. You will be charged $10 plus the cost difference between the Half Marathon expo fee and the fee that was paid at the time of the original registration (processing fee is not used in calculating price difference).
Predicted Finish Time- How Do I Change Once I'm Registered?
Before the event deadline: If you would like to change your corral/predicted finish time for your race, please contact us and provide your request along with your first name, last name, new predicted finish time and the mailing address that you registered with.
After the event deadline: If your training has gone better than expected, and you would like to move up to a faster corral, pick up your race number at the Expotique and then proceed to the Solutions table to be re-assigned to the appropriate corral. To move back to a slower corral, simply start in that corral on race morning. No official corral change is necessary.
Can Someone Else Pick Up My Race Materials?
Race participants must visit the Expotique to pick up their race number, timing tag, T-Shirt, and goodie bag. All participants must pick up their own race materials. Photo I.D. is required. Race materials will not be mailed.
Can Walkers Participate?
Absolutely! The Women's Running Series is for athletes of all speeds and sizes. Please note: Due to city road closure and traffic requirements, ALL participants MUST complete the course within the course time limit. To finish within the course time limits you must maintain a pace of at least 18:00 minutes per mile (or faster). A cut-off location will be enforced on the 5K and half marathon course; runners or walkers who do not reach the cut-off location by the designated times will be rerouted.
What Are the Team Requirements?
A Half Marathon team consists of at least 5 female participants, one of whom will also be designated as the captain. You will also need a team name. The captain registers herself first and establishes the team name (and password, if desired). Then, all other members will register themselves and chose the option to join that team. There are no registration discounts for teams. All members of the team run the full 13.1 Half Marathon course. Regardless of how many members on your team, everyone will be timed as individuals. The five fastest female times will be added together for the team score. If your team does not have at least 5 female finisher's, you will not receive a team score. All team members are also eligible for individual awards. The team option is available in the Half Marathon distance only. Awards are given for the top 3 Fastest Teams and the Largest Team.
Can Men Participate?
The Women's Running Series is open to both men & women participants, however, age group and overall awards will be given to female participants only. Men can not start in the first corral. We suggest that men participate only in support of a woman or a charity. If a male is interested in participating in this event to win, get an award, or PR we would be happy to suggest some other events in the local area that would be better suited for those goals.
Are There Age Requirements?
You must be 12 years old on race day to participate in the half marathon. You must be 8 years old on race day to participate in the 5K event.
THE RACE & COURSE
Are Strollers and/or Personal Music Players with Headphones Allowed on the Course?
Our USATF insurance does not cover baby joggers/strollers, bicycles, inline skates or animals (except service dogs) on the course so for safety reasons they are not allowed. Personal music players with earbuds/headphones are allowed on the course.
Where Can I Leave My Gear While I Race?
Before you enter your assigned corral, drop-off your pre-race/post-race clothing and belongings at the Gear Check. While you run, your gear will be held at Gear Check.
Each participant will receive a reusable goodie bag at the Expotique when you pick up your packet that will serve as your gear bag on race day. The Gear Check area will be assigned by last name and will be located near the Start Line. Attach your gear tag to your gear bag before you leave it with the Gear Check crew. After the race, reclaim your checked bag at the same location that you dropped off your bag before the race.
Please note: DO NOT leave valuables, cash or jewelry in your gear bag. The event is not responsible for any lost items. Gear bags must be claimed before close of the Finish Line Festival on race day.
What Prizes Will Be Awarded and in What Categories in the Half Marathon?
Half Marathon: The Women's Running Series will recognize and award the top three female runners to cross the finish line in the half marathon. These overall winners will be determined solely by the order in which they cross the finish line, as opposed to chip times. Therefore, female runners who would like to compete for the top three spots should plan to line-up as close to the starting line as possible. This is an open race and there will not be separate start times or a designated "elite" wave.
In addition to the first, second and third place winners in the Half Marathon only, the Women's Running Series will recognize the top female finishers in each age group. Chip-time will be used to establish age group winners. An award ceremony will be held mid-morning on race day where all awards will be distributed. If you are unable to stay for the ceremony, awards will be mailed 4-6 weeks after the race.
What Prizes Will Be Awarded and in What Categories in the 5K?
5K: The Women's Running Series will recognize and award the top three female runners to cross the finish line in the 5k. These overall winners will be determined solely by the order in which they cross the finish line, as opposed to chip times. Therefore, female runners who would like to compete for the top three spots should plan to line-up as close to the starting line as possible. This is an open race and there will not be separate start times or a designated "elite" wave.
In addition, we will be recognizing the top three female participants completing their first ever 5k with awards. An award ceremony will be held mid-morning on race day where all awards will be distributed. If you are unable to stay for the ceremony, awards will be mailed 4-6 weeks after the race.
How Are Team Prizes Awarded?
Each race participant is timed individually; therefore, members of half marathon teams are eligible for team, overall, and age group awards.
Team times will be calculated by adding together the five fastest female times on each team. Awards will be given to the top three fastest teams and also to the largest team (team with the most registered members).
- 14 and Under (Half Marathon only)
Do All Racers Receive a Medal or Certificate?
Every participant who finishes either the Half Marathon or the 5K within the course time limit will receive a beautiful finisher's medal.
Where Can I Find My Results?
After the race, results will be posted at womensrunning.com by 7pm race evening.
Who Can I Contact If I Have Any Further Questions?
Please contact us for any other questions!